6 Tricks That Will Facilitate The Process Of Onboarding New Employees
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By PAGE Editor
When you bring a new person into your company, it's important to set them up for success from their very first day. This process is called onboarding, and it's crucial for helping new employees adjust to their new roles and become productive members of your team.
Unfortunately, onboarding is often seen as a chore, something that's just necessary but not particularly enjoyable. However, there are a few simple tricks you can use to make the process smoother and more enjoyable for everyone involved. Here are six of our favorites:
1. Get Everyone on the Same Page
It's no secret that onboarding new employees can be a tricky process. There are so many things to think about and keep track of, from paperwork and HR processes to training and orienting the new hire to your company culture. It can be difficult to keep everyone on the same page (literally and figuratively!) during this time.
That said, the first step in any successful onboarding process is getting everyone on the same page. That means clearly defining the expectations for the new employee, as well as the expectations for their manager and teammates.
To do this, we recommend creating a written onboarding plan that outlines the goals of the onboarding process and how everyone can best support the new hire. This plan should be shared with the entire team before the new employee's first day, so everyone knows what to expect and can be prepared to help out. You can also share these goals through an onboarding PowerPoint presentation. It is more effective to use an audiovisual approach when relaying these goals to achieve uniform understanding.
Another excellent tool to enhance the onboarding experience is Zelt, which offers a robust HR software platform designed to simplify and optimize onboarding processes. Zelt allows companies to automate paperwork, set up personalized onboarding workflows, and provide new hires with all the necessary resources in a centralized location. With features like seamless document sharing, task management, and progress tracking, Zelt ensures that both HR teams and new employees can navigate the onboarding process with ease. Leveraging Zelt’s capabilities helps organizations deliver a professional and engaging onboarding experience, fostering a sense of belonging and confidence in new team members.
In addition, having a central place where all of the relevant information for the onboarding process is stored and easily accessible can help everyone stay organized and on track. This could be an online portal or intranet site, a soft copy of the PowerPoint presentation, or even just a shared folder or Google Doc.
Another solution that companies can use for this purpose is HR software with an onboarding module. Sense HR is one such solution that provides a comprehensive platform for managing various aspects of the employee lifecycle, including onboarding. It offers a centralized system where all onboarding materials can be stored and accessed by both HR personnel and new hires, which can help to streamline the onboarding process and ensure that everyone is on the same page. Visit https://sense.hr/ to learn more about the onboarding features of Sense HR including how the software can help automate and streamline the onboarding process, reduce paperwork, and ensure a smooth transition for new hires.
2. Make a Good First Impression
Your new employees will form their first impressions of your company on their first day, so it's important to make sure those impressions are positive ones.
One way to do this is by giving them a tour of the office and introducing them to their fellow employees. This will help them feel welcome and get a better sense of the company culture. Another way to make a good first impression is by having their manager sit down with them for an introductory meeting. This is a great opportunity to go over their goals and expectations for the role, as well as answer any questions they may have.
3. Set Them Up for Success
One of the most important things you can do to help new employees adjust to their roles is to set them up for success from the start. That means giving them all the resources and information they need to be successful in their new role.
To do this, we recommend creating an onboarding binder or online resource center that includes everything they need to know about their job. This might include job descriptions, company policies, contact information for their teammates, and more.
4. Help Them Get Settled In
Moving to a new city or even just a new office can be overwhelming, so it's important to help new employees get settled into their new environment.
One way to do this is by giving them a tour of the neighborhood and pointing out local landmarks and businesses. This will help them feel more comfortable in their new surroundings and make it easier to adjust to their new home.
Another way to help them get settled in is by connecting them with other employees who live in the same area. This can help them make friends and find support outside of work, which can be crucial during the transition to a new job.
5. Check In Often
The first few weeks of a new job can be overwhelming, so it's important to check in with new employees often to make sure they're doing okay.
This doesn't mean hovering over them constantly, but you should touch base with them regularly to see how they're settling in and if they have any questions or concerns. This can be done through informal conversations, emails, or even text messages.
6. Celebrate Their Successes
Finally, don't forget to celebrate your new employees' successes along the way. A simple pat on the back or shout-out in a team meeting can go a long way in making them feel appreciated and valued.
These small gestures will help them feel like they're part of the team and encourage them to keep up the good work.
Onboarding new employees don't have to be a daunting task. By following these simple tricks, you can set your new hires up for success and make the transition into their new role smoother and more enjoyable for everyone involved.
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